Which HR platforms do you automate?

We automate platforms like BambooHR, Workday, Greenhouse, Gusto and ADP, plus Google Sheets, Slack and DocuSign integrations via Zapier or n8n.

Can you automate onboarding & offboarding entirely?

Yes—our workflows handle offer sending via DocuSign, record creation in BambooHR, Google Calendar invites, Slack “Welcome!” alerts for onboarding, and account deprovisioning, archiving emails and access revocation for offboarding.

How are leave requests handled?

We set up a Google Form for leave requests that feeds into a Google Sheet. Upon submission, a manager approval email is triggered. Once approved, the workflow updates the HRIS (BambooHR or Workday) and sends a Slack reminder if pending.

Do you support benefits enrollment automation?

Absolutely—using conditional logic, we route eligible employees to the correct benefits form (e.g., via a Google Form or vendor API) and then push that data into your HRIS (BambooHR or Workday).

What file formats will I receive?

You’ll receive Zapier & n8n JSON workflow exports, Google Apps Script (.gs) macros, CSV exports of execution logs, PDF flowcharts of each HR process and DocuSign template JSON files.

How do you ensure data security?

We use OAuth 2.0 for all API connections, store credentials securely with encryption, and can implement IP whitelisting for webhooks. We also configure SLA‐driven monitoring to catch any anomalies right away.

How long does onboarding take?

The onboarding process spans about 4 weeks: Day 1–5 for kickoff and process audit, Day 6–12 to design and prototype, Day 13–18 to build and test, and Day 19–25 to deploy and monitor. Most clients see live workflows by Day 21.

What’s the ROI timeline?

Clients typically see a reduction of 10–20 hours per week in manual HR work within the first month, with full ROI—compliance gains, error‐rate reduction, and time‐to‐hire improvements—realized by month two or three.

Can my HR team update workflows later?

Yes—every automation includes detailed “how-to” guides and Google Apps Script bundles so your HR admins can modify triggers, adjust conditions or add new steps as your processes evolve.

What metrics do you track?

We track metrics like time-to-hire, onboarding completion rate, leave-approval turnaround, HR ticket volume, payroll error rate and total hours saved, delivering a monthly dashboard showing these improvements.

HR Automation Specialist

Transform HR: automate onboarding, offboarding, leave approvals & benefits enrollment with BambooHR, Workday, Zapier & n8n.

Get your free HR workflow audit

Why you need an HR Automation Specialist

Speed up time‐to‐hire
Automate offer letters (PDF ↔ DOCX) and new‐hire Slack/Google Calendar notifications to onboard in days, not weeks.
Eliminate manual errors
Leave‐request approvals, benefits enrollment and payroll syncs happen automatically via BambooHR API, Workday API, Greenhouse and Zapier.
Ensure compliance & security
E‐signature integration with DocuSign, encrypted API connections (OAuth 2.0) and SLA‐driven logs for audit trails.
Free HR bandwidth
Administrative teams spend 80% less time on spreadsheets and email chains—now they focus on strategy, culture and retention.
Scale HR operations
As headcount grows, our low‐code/no‐code workflows (n8n, Google Apps Script) handle thousands of employee records, auto‐detect anomalies and send real‐time Slack alerts.

HR Automation Innovation Transform Section

(Imagine welcoming every new hire with a Spotify playlist in Slack, a DocuSign offer in their inbox, and a pre‐filled Google Sheet record—no human touches required.)

How we streamline your HR processes

STEP 1

Discovery & Process Mapping
(Day 1–5)

Audit your HRIS/ATS: BambooHR, Workday, Greenhouse, Gusto or ADP. Identify manual chores: “Who’s manually updating spreadsheets? Which approvals are email threads?”

Flowchart & animatic: Visualize “Offer sent → signed via DocuSign → system updates → Google Calendar invites → Slack ‘Welcome!’ alert.”

Step 2

Design & Prototype
(Day 6–12)

Build no‐code chains in Zapier or n8n to connect your HRIS (BambooHR/Workday) automations:

Onboarding: Candidate data → DocuSign offer → “New hire” Slack alert → pre‐populated Google Drive folder.
Offboarding: Termination trigger → remove Google Workspace account, archive email, revoke app access.
Leave requests: Google Forms → Google Sheet → Manager approval email → BambooHR update → Slack reminder if pending.

Prototype on a test account; run through a mock “new hire” and “leave request” cycle in real time.

STEP 3

Build & Test Workflows
(Day 13–18)

Deploy BambooHR API or Workday API integrations: sync employee records (JSON ↔ CSV) to Google Sheets or your ATS.

Configure conditional logic: e.g., if candidate’s location = CA → benefits enrollment form route to “CA healthcare vendor.”

Implement error‐handling loops and retry policies: if DocuSign fails to send, retry up to 3x, then notify HR lead via email/SMS.

STEP 4

Deploy & Monitor (Day 19–25)

Push workflows live in Zapier/n8n/Apps Script:

Offer letter dispatch (DocuSign → system update)
Google Calendar auto‐invites for orientation
Slack “Welcome!” and “Submit payroll timesheet” reminders

Set up monitoring dashboards (Looker Studio or Google Sheets logs) with metrics:

Time‐to‐hire
Onboarding completion rate
Leave approval turnaround
HR ticket volume

STEP 5

Optimize & Expand (Ongoing)

Weekly sprint: add new automations (e.g., “New benefit plan announcement” email blast) or refine existing flows.

Provide “how-to” guides and Apps Script bundles so your team can tweak workflows.

Monthly performance report: hours saved, error‐rate reduction, compliance logs—delivered via email and Slack.

4 Hiring & Onboarding

Validate profiles, sign agreements, and onboard staff.

5 Ongoing Management & Billing

We handle payroll, benefits, and performance tracking while you focus on outcomes.

6 Deployment

An email containing details about the staff and supervisor assigned to your project will be sent to you.

1 STEP 1: Discovery & Process Mapping (Days 1–5)

Audit your HRIS/ATS: BambooHR, Workday, Greenhouse, Gusto or ADP. Identify manual chores: “Who’s manually updating spreadsheets? Which approvals are email threads?”
Flowchart & animatic: Visualize “Offer sent → signed via DocuSign → system updates → Google Calendar invites → Slack ‘Welcome!’ alert.”

2 STEP 2: Design & Prototype (Days 6–12)

Build no‐code chains in Zapier or n8n to connect your HRIS (BambooHR/Workday) automations:
- Onboarding: Candidate data → DocuSign offer → “New hire” Slack alert → pre‐populated Google Drive folder.
- Offboarding: Termination trigger → remove Google Workspace account, archive email, revoke app access.
- Leave requests: Google Forms → Google Sheet → Manager approval email → BambooHR update → Slack reminder if pending.
Prototype on a test account; run through a mock “new hire” and “leave request” cycle in real time.

3 STEP 3: Build & Test Workflows (Days 13–18)

Deploy BambooHR API or Workday API integrations: sync employee records (JSON ↔ CSV) to Google Sheets or your ATS.
Configure conditional logic: e.g., if candidate’s location = CA → benefits enrollment form route to “CA healthcare vendor.”
Implement error‐handling loops and retry policies: if DocuSign fails to send, retry up to 3x, then notify HR lead via email/SMS.

4 STEP 4: Deploy & Monitor (Days 19–25)

Push workflows live in Zapier/n8n/Apps Script:
- Offer letter dispatch (DocuSign → system update)
- Google Calendar auto‐invites for orientation
- Slack “Welcome!” and “Submit payroll timesheet” reminders
Set up monitoring dashboards (Looker Studio or Google Sheets logs) with metrics:
- Time‐to‐hire
- Onboarding completion rate
- Leave approval turnaround
- HR ticket volume

5 STEP 5: Optimize & Expand (Ongoing)

Weekly sprint: add new automations (e.g., “New benefit plan announcement” email blast) or refine existing flows.
Provide “how-to” guides and Apps Script bundles so your team can tweak workflows.
Monthly performance report: hours saved, error‐rate reduction, compliance logs—delivered via email and Slack.

Real-World HR Transformations

Tech Startup

Before: 3 recruiters spent 40 hrs/week manually sending offer letters, chasing signatures & updating HRIS.
After: Automated DocuSign offer → BambooHR record update → Google Calendar invite → Slack welcome, saving 35 hrs/week.
Result: Time‐to‐hire shrank from 30 days to 12 days; new hire satisfaction soared 25%.

E-commerce Retailer

Before: Payroll team manually double‐entered timesheets into two systems, causing 15% pay errors monthly.
After: Power Automate & Zapier synced timesheets from Google Sheets → Gusto → QuickBooks, eliminating errors.
Result: Pay error rate dropped to 0%; HR freed up 20 hrs/month for employee engagement initiatives.

Nonprofit Organization

Before: HR fielded 200+ leave requests/year via email, manually updating spreadsheets and missing deadlines.
After: Google Forms → Sheets → BambooHR integration with conditional approval routing and Slack reminders.
Result: Leave approval turnaround improved 85%; HR ticket volume declined 60% in first quarter.

E-commerce Brand
–Before: 20 hrs/month manually tracking orders across platforms → After: Fully automated with Zapier, saving 20 hrs in Month 1, allowing the team to focus on email campaigns that boosted sales 15 %.
Marketing Agency
– Before: Errors in spreadsheets led to late invoices and six-figure revenue leakage → After: n8n workflows synced client details flawlessly, cutting invoice errors by 90 % and saving an average of 25 hrs/month.
SMB Operations Team
– Before: Nightly manual CSV exports to Excel for CFO review → After: Power Automate runs every evening, delivering clean reports by 6 AM—no more midnight spreadsheet stress.

(Graphs and in-depth case studies available upon request.)

Typical Deliverables

Workflow Exports
Zapier & n8n JSON files, Google Apps Script (.gs) macros for sheet automation

API Integration Docs
BambooHR API, Workday API, Greenhouse webhooks, DocuSign endpoint specs

Flowcharts & Animatics
BPMN diagrams showing each conditional step (onboarding, leave, offboarding)

“How-To” Guides
Step-by-step instructions to modify workflows or add new triggers/actions

Monitoring Dashboards
Looker Studio/Google Sheets dashboards tracking time‐to‐hire, approval turnaround, ticket volume

Security Configs
OAuth 2.0 setups, encrypted credential storage, IP whitelist for webhooks

Junior
HR Automator

0 – 1 yr

3 workflows/week
2 revision rounds
BambooHR & Zapier core integrations

Senior
HR Automator

1 – 3 yrs

5 workflows/week
Unlimited revisions
Workday & DocuSign advanced flows
SLA-backed error alerts

Lead
HR Automator

3 yrs +

Custom workflow volume
End-to-end API orchestration (HRIS ↔ Payroll ↔ Benefits)
Monthly operational audit & optimization

Frequently Asked Questions

Which HR platforms do you automate?
BambooHR, Workday, Greenhouse, Gusto, ADP—plus Google Sheets, Slack & DocuSign integrations via Zapier or n8n.
Can you automate onboarding & offboarding entirely?
Yes—automations handle offer sending (DocuSign), record creation (BambooHR), Google Calendar invites, “Welcome!” Slack alerts, and offboarding (revoke access, archive email) with conditional steps.
How are leave requests handled?
Employee submits a Google Form → entry added to Google Sheet → Manager approval triggers BambooHR update → email/SMS/Slack notifications. All error-checked with retry loops.
Do you support benefits enrollment automation?
Absolutely—conditional logic routes eligible employees to the correct benefits form (using Google Forms or a benefits vendor API) and pushes the data into BambooHR or Workday.
What file formats will I receive?
Zapier & n8n JSON exports, Google Apps Script (.gs) macros, CSV export of execution logs, PDF flowcharts of each process, and DocuSign template JSON.
How do you ensure data security?
We use OAuth 2.0 for all API connections, store credentials encrypted, can whitelist IPs for webhooks, and enable SLA‐driven monitoring to catch anomalies immediately.
How long does onboarding take?
- Day 1: Kickoff & process audit.
- Day 1–5: Flowchart & animatic.
- Day 6–18: Build & test.
- Day 19–25: Deploy & monitor. Most clients see live workflows within four weeks.
What’s the ROI timeline?
Clients typically see a reduction of 10–20 hrs/week in manual work within the first month, with full ROI (error‐rate drop, compliance gains) in months 2–3.
Can my HR team update workflows later?
Yes—every automation includes “how-to” guides and Apps Script bundles so your internal admins can modify triggers, revise conditions or add new steps.
What metrics do you track?
Time-to-hire, onboarding completion rate, leave-approval turnaround, HR ticket volume, payroll error rate, and overall hours saved—delivered monthly via dashboard.

Ready to Elevate Your HR Operations?

Get your free HR workflow audit

We’ll map your most time-consuming HR tasks, estimate hours saved, and outline a no-code/low-code HR automation plan—no pressure, just possibilities.

Contact Us Today!

About Us

PrimeOutsourcing is a Philippine-based offshore staff leasing provider, involved in the BPO, IT consulting, and outsourcing industries. Our main objective is to continually provide the best business solutions to improve our client’s productivity and achieve success.

Benefits

No Hidden Charges
Affordable Rates
Customized Plans
Dedicated Staff
No Set-up Fee

Why Choose Us?

Lower your overhead cost by turning over staff management to us.
Get flexible staffing solutions at comparatively lower rates.

HR Automation Specialist

Why you need an HR Automation Specialist

Why you need an HR Automation Specialist

How we streamline your HR processes

STEP 1

Discovery & Process Mapping(Day 1–5)

Step 2

Design & Prototype(Day 6–12)

STEP 3

Build & Test Workflows(Day 13–18)

STEP 4

Deploy & Monitor (Day 19–25)

STEP 5

Optimize & Expand (Ongoing)

4

Hiring & Onboarding

5

Ongoing Management & Billing

6

Deployment

1

STEP 1: Discovery & Process Mapping (Days 1–5)

2

STEP 2: Design & Prototype (Days 6–12)

3

STEP 3: Build & Test Workflows (Days 13–18)

4

STEP 4: Deploy & Monitor (Days 19–25)

5

STEP 5: Optimize & Expand (Ongoing)

Real-World HR Transformations

Tech Startup

E-commerce Retailer

Nonprofit Organization

Typical Deliverables

JuniorHR Automator

SeniorHR Automator

LeadHR Automator

Which HR platforms do you automate?

Can you automate onboarding & offboarding entirely?

How are leave requests handled?

Do you support benefits enrollment automation?

What file formats will I receive?

How do you ensure data security?

How long does onboarding take?

What’s the ROI timeline?

Can my HR team update workflows later?

What metrics do you track?

Contact Us Today!

About Us

Benefits

Why Choose Us?

Discovery & Process Mapping
(Day 1–5)

Design & Prototype
(Day 6–12)

Build & Test Workflows
(Day 13–18)

Junior
HR Automator

Senior
HR Automator

Lead
HR Automator