If you have just started with your business or are in the process of growing it, and you are a one-man-team, know that it will not be easy at all. You will encounter a lot of peaks and valleys and it would be impossible to keep everything organized.
These are just what to be expected while you juggle your time between obtaining new clients and doing back-office tasks.
However, know that you can save your sanity, shave hours from your workweek, keep your business organized, reduce overhead costs and focus more on the core functions of your business by employing a virtual assistant (VA).
What is a Virtual Assistant?
A virtual assistant provides an array of services for entrepreneurs or businesses from a remote location. One very good thing about VAs is that they can pretty much do everything for you. Generally speaking, virtual assistants can help you out on your daily repetitive tasks such as:
- Digital marketing
- Appointment scheduling
- Events management
- Personal errands
As you may know, the number of virtual assistants is rapidly growing. Moreover, their specialization varies from different fields, which makes it easier for you to find someone who can handle specific tasks on your behalf.
Here are other important things a reliable virtual assistant can do for your business to keep it functional and organized. Below is a list of virtual assistant tasks you can also offshore:
1. Email management
Admit it, managing your emails is time-consuming. You have to go through hundreds of them each day to sort out which ones should stay and which ones should go. There are several ways a VA can bring order to your inbox chaos. You can grant him or her access to your existing accounts so he or she can read and reply to emails on your behalf.
Or, if you are concerned about security, you may simply ask your VA to set up a separate account where you can forward your emails so he or she can handle it for you.
No matter what set up you choose, letting someone manage your emails is a good means to save you some of your precious hours each day. Doing so will also assure you that you will not miss another important email again.
2. Online Research
As a business owner, you want to better understand your target market as well as your competitors. This would require hours spent on research. Since you will not likely be able to spend most of your time researching, you can just farm out the task to a VA.
Some of the most common requests clients make include details on corporate websites, new products and services, market trends and cross-checking potential contacts and employees.
If you consider delegating online research to a VA, be sure to provide him or her with access to specialty search tools.
3. Scheduling
Do you happen to forget meetings and events? Why not let a virtual assistant manage your calendar? Some of the tasks you can assign include scheduling appointments with your clients, handling meeting invitations from others, planning events and setting timelines for product and service launches, newsletters, autoresponder campaigns, website updates, social media posts, etc.
By allowing somebody else to work on your calendar, it will be easier for you to keep track of your important dates and never lose sight of events that matter to you and your business.
4. Document Management
If you are having a hard time dealing with tons of paperwork in your office and you want to take control of the problem by minimizing the clutter and going green, a virtual assistant can certainly help. You can simply send the documents over to him or her for scanning and he or she can also do the task of sorting the paperwork and saving them on a shared file via the cloud or in a data storage device that can be sent back to you.
5. Social tasks
Tasks such as sending thank you notes or writing cards and other social chores can affect your schedule as they tend to be time-consuming. Rather than doing them yourself, a good VA can take care of all of them. This will also allow you to better focus your attention on your income-generating functions.
Why Do You Need a Virtual Assistant?
Does running your business make you feel overly exhausted and drowning daily? Hiring a virtual assistant can be the ultimate solution to your predicament. In addition to this, as a business owner, note that you should also leverage the Internet into your business’s full potential.
All types of businesses can make use of offshoring to a virtual assistant to help them manage their business. Here are just some of the reasons why you need a VA in your daily business processes:
- A VA has his or her own office space. He or she can also work independently without the need for supervision.
- These people can work at different hours, whether part-time or full-time.
- Lessen your overhead costs. VAs are less expensive than hiring an in-house employee.
- VAs can take care of the daily tasks that you don’t have any time of the day to handle.
- Focus more on your core business while your VA handles your less important tasks daily.
- It will reduce not just your costs, but as well as the time that you should allot to manage your employees.
- It will greatly reduce your workload.
- Is there a specific area of activity you want to include in your business? Let your virtual assistant handle the task.
Best VA Services with PrimeOutsourcing
VA’s are getting more and more famous as they do not just offer astounding output but they also greatly help in saving the employment budget too. Thus, looking for the best virtual assistant services is one of the options you should try.
PrimeOutsourcing provides an outsourcing platform where you are given the chance to choose from our pool of professional VAs. Whatever virtual assistant task it may be, you can expect that they are very flexible and very willing to learn new tasks to fulfill your demands. If you want to proceed in hiring one of our VA’s, simply click here.
